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The (not so) hidden dangers of inadequate data protection

WinZip Blog

inadequate data protection blog banner

Inadequate data protection refers to insufficient measures and controls to safeguard personal and sensitive data from unauthorized access, misuse, or theft.  

The fallout for individuals, organizations, and national security can be devastating.  

This is why it’s critical to be aware of the risks, consequences, and ways to mitigate disaster. 

Ensure your organization’s data is protected. Try WinZip® for free today. 

Why is data protection essential? 

Data protection is more than necessary; it’s crucial to the well-being of your job and your company’s livelihood and reputation. 

From a legal standpoint, failure to protect personal data can lead to data protection violations. This includes laws like GDPR, CCPA, and HIPAA, which can result in severe penalties and fines (among other things).  

If you want to protect your company’s name away from negative press, ensure you’re abreast of current data protection measures.  

Remember that they constantly evolve because the sophistication employed to hack data is always changing. 

When customers entrust your organization with their personal information, they expect you to safeguard it from misuse or unauthorized access. A breach will erode customer trust and your company’s reputation, which can have long-term implications for the health and well-being of the business.  

Unfortunately, a data breach can also be wildly expensive. If the customer’s credentials are compromised, it can hit them hard and have significant financial consequences for the company. 

For example, this includes investigation costs, remediation expenses, potential lawsuits, and increased insurance premiums. 

A comprehensive Data Loss prevention plan will help minimize financial risks and ensure business continuity.  

What are the risks of having inadequate data protection? 

The answer is threefold: inadequate data protection poses significant risks to individuals, organizations, and national security. 

Inadequate data protection can expose individuals to personal information such as names, contact details, financial information, and health records, leading to identity theft, fraud, and abuse by bad actors.    

A Netflix series highlights the rise and fall of a popular yet nefarious dating website, Ashley Madison. It also highlights the ease with which a disgruntled individual obtained millions of pieces of personal data and exposed it to the public to make a point.    

It destroyed thousands of lives, broke up families, and even led to financial ruin for some. 

The risks to organizations are more bottom-line-driven. Failure to safeguard customer and employee data costs money to “fix,” often leads to service disruption, and almost always results in legal liability. 

The longer-term effects are ominous: Your customers will not trust you, and this will further erode your business as they talk about it with others.    

On a national level, data theft, hacking, and misuse of citizen data undermine economic and defense interests, erode public trust, and compromise national security.   

The bottom line is that inadequate data protection stems from excessive data collection, lack of access controls, outdated security practices, and failure to follow data minimization principles. Again, this underscores the importance of implementing policy and training staff for the worst possible scenarios. 

What are the legal consequences of not protecting data? 

The legal consequences of failing to protect data adequately can be severe. Companies are looking at: 

  • Regulatory fines and penalties: Under GDPR, organizations can face fines of more than $20 million or 4% of global annual revenue, whichever is higher, for violations like failing to implement appropriate data protection measures. 
  • CCPA allows fines of $7,500 per intentional violation and $2,500 per unintentional violation. 
  • LGPD in Brazil permits fines of up to BRL 50 million per violation, depending on severity. 
  • HIPAA violations related to inadequate safeguards for protected health information can result in fines of up to $1.5 million annually. 
  • Civil lawsuits and class actions: Data breaches expose organizations to civil lawsuits from affected individuals for negligence, privacy violations, and deceptive business practices, potentially resulting in massive settlement costs. 
  • High-profile data breaches have led to costly class-action lawsuits, with companies paying hundreds of millions in damages. For example, Equifax paid at least $575 million after its 2017 breach. 
  • Criminal prosecution: Under specific data protection laws like Nigeria’s NDPR, failure to protect personal data is considered a criminal offense, potentially leading to fines and imprisonment of responsible individuals. 
  • Reputational damage: Data breaches and non-compliance can tarnish an organization’s reputation, eroding consumer trust, impacting future revenue, and causing long-term brand devaluation. 
  • Business disruption: Regulatory orders like public warnings, processing bans, and forced audits can significantly disrupt business operations during data protection failures. 

That said, by implementing robust data governance, security controls, incident response plans, and adhering to data protection principles, you can mitigate these legal, financial, and reputational risks from poorly constructed data safeguards.
  

Top 7 common data protection mistakes 

Let’s examine some common data protection mistakes, of which there are many. Knowing what the mistakes look like can help you avoid these easy pitfalls upfront. 

  1. Simple passwords that are easy to guess, do not enable two-factor or multi-factor authentication (MFA), reuse the same passwords across multiple accounts, and store passwords in plain text files or documents are all easy entry points for sophisticated hackers.   
  1. Lack of awareness about privacy risks from cookies and tracking technologies can be damning. Most of us blindly accept all cookies when visiting a new website without understanding their purpose or intended use.
     
    However, this can be a mistake, especially if you aren’t revoking consent or deleting cookies periodically. You may be giving express permission to continue to collect data about you even if you aren’t on that website. 
  1. Posting excessive personal details on social media, not reviewing privacy settings on online accounts, and failing to use privacy protection tools like Virtual Private Networks (VPNs). 
  1. Neglecting to install the latest security patches and updates can make your devices vulnerable to attack, and continuing to use outdated and unsupported software versions is equally risky. 
  1. Opening email attachments or links from untrusted sources is a big no-no, as is providing sensitive information in response to requests from bad actors. 
  1. Not wiping data securely before disposing of old devices and failing to encrypt sensitive data stored on devices will make individuals and organizations vulnerable to misuse.  
  1. Connecting to public hotspots without a VPN and transmitting sensitive data over unsecured wireless networks can cause trouble. The airport is an excellent example of where you should avoid connecting to a public hotspot.    

To avoid these mistakes, companies and employees should follow cybersecurity best practices, be cautious about sharing personal data online, keep software updated, use solid passwords/authentication, and remain vigilant against phishing and social engineering attempts. 

Data protection is not something you can afford to ignore 

Implementing a comprehensive data protection plan requires a multi-layered approach combining technical controls, governance frameworks, employee awareness, and continuous improvement to safeguard data throughout its lifecycle. 

When considering data protection solutions for your organization, recognize that WinZip® is a leader in the space for a reason.  

WinZip enforces encryption rules, requiring passwords and enabling IT admins to set password strength policies for added security. IT admins can set granular read/write permissions for individuals or groups, controlling who can access encrypted data on removable media.  

Non-encrypted data can be restricted from being written to external storage, preventing data leaks. 

From centralized management and monitoring to secure file sharing and email protection, WinZip offers a comprehensive solution to address inadequate data protection risks across an organization’s data lifecycle. If you need help figuring out where to begin, discover why WinZip is a great place to start. 

Keep your organization’s data protected. Try WinZip for yourself with a free trial. 

Modernization and enhanced user workflows enable innovation in the latest WinZip

WinZip Blog

In the ever-evolving landscape of digital file management, WinZip continues to lead the way with leading encryption and compression technology.  

In our commitment to enhancing our customer experience, we’ve worked hard over the past several product releases to streamline workflows and modernize the software. 

In this article, we’ll show you:  

  • Modern account portal  
  • Simplified navigation ribbon 
  • Enhanced WinZip Courier 
  • WinZip home screen 
  • Enhanced SafeShare 
  • Enhanced Secure Backup 
  • Enhanced PDF Express 
  • Simultaneous unzipping of multiple files 
  • New Secure FTP (SSH) file transfer 

Streamline your workflow with an updated account portal 

The first up is the WinZip account portal, recently introduced in September 2023.  

With the new account portal, users gain unprecedented control and accessibility, empowering them to manage their account, user profile, and software subscriptions.  

This feature streamlines workflow and enhances collaboration and data security, marking a significant leap forward in the WinZip experience. 

Since the WinZip account portal is cloud-based, updates are rolled out dynamically on a regular basis.  

Here are notable new key features implemented since our initial release: 

  • New and enhanced products page aimed at improving the subscription experience. 
  • Improved license compliance within our suite products. 
  • Updated subscriptions page with enhanced functionality and clarity. 

Simplified navigation ribbon to toggle between simplified and advanced ribbon interface 

With our new simplified navigation ribbon, users can easily toggle between a simplified and advanced toolbar, tailoring the WinZip experience to individual needs.  

The simplified ribbon grants quick access to commonly used features, maintaining a clean and clutter-free UI, while the advanced ribbon ensures access to the full suite of WinZip features, providing familiarity and flexibility. 

winzip simplified navigation ribbon toggle screenshot

Send emails and attachments of any size with WinZip Courier 

With our newly modernized WinZip Courier, users can send emails and attachments of any size safely and securely with leading encryption technology. This is used in industries where sending encrypted emails and large attachments is critical.  

Expanding upon the fresh, modern aesthetic of WinZip Courier, the latest update further enhances the user experience by offering enhanced control over Courier’s settings.  

It streamlines the process of securely transferring files via email, ensuring a smoother and more efficient workflow.  

winzip email attachment interface screenshot

New WinZip home screen gives you direct access to all your apps 

The new WinZip home screen enhances the user experience by providing direct access to productivity apps, in-app support, and a wealth of valuable resources — all in one convenient location. 

Ensure maximum security with SafeShare 

Enhanced SafeShare simplifies file sharing while ensuring maximum security, making collaboration effortless and worry-free. It features an intuitive drag-and-drop interface, so users can instantly share large files simply and safely. 

Give yourself peace of mind with Secure Backup 

Enhanced Secure Backup provides peace of mind by safeguarding critical data against loss or compromise. Users can create automated backups of critical files in just a few clicks. 

Enhanced PDF Express lets you handle digital documents with ease 

Enhanced PDF Express streamlines the creation and editing of PDF documents, empowering users to handle their digital documents with ease. 

winzip enhanced PDF express screenshot

Unzip multiple files at one time  

But the latest release doesn’t stop there—it also enhances productivity with the ability to unzip multiple files simultaneously within WinZip.  

Save time and effort by batch extracting files directly to your desired locations, simplifying your workflow. 

winzip unzip multiple files at once screenshot

New Secure FTP with a compliant environment  

Additionally, the inclusion of Secure FTP (SSH) file transfer—a top-rated idea from our ideas portal—provides a secure and compliant environment for entities with stringent data security protocols. 

This latest release represents a culmination of our dedication to innovation and user-centric design.  

From modernization efforts aimed at enhancing usability to features designed to streamline workflows and bolster security, this release embodies our commitment to empowering users with the tools they need to succeed in today’s digital age.  

Want to learn more about the latest release of WinZip? Read more about the latest features now. 

Download a free trial of WinZip today and unlock a new level of efficiency in file management and data security. 

Discover 6 Powerful Tips To Survive an Accidental Email Leak

WinZip Blog

laptop on desktop

Nowadays, companies collect and store an incredible amount of personal information, and accidental data exposure can be devastating to everyone involved. 

How can you safeguard your organization from accidental email leaks, particularly those that can be easily avoided? Read on to learn more about how to survive if you are unable to sidestep disaster.  

Hint: It’s essential to contain the breach immediately, notify the affected parties, and quickly employ stronger security measures. Scroll down for details. ⬇️ 

Protect your organization against accidental email leaks. Try WinZip free today! 

What is an accidental email leak? 

An accidental email leak is the inadvertent exposure of sensitive or confidential information through email. This exposure often results from human error and can have unfavorable consequences for the responsible individual and the affected organization.  

One of the first high-profile leaks dates back to 2018 when the City of Seattle mistakenly provided 32 million email addresses to an individual requesting a specific set of public records.  

As you can imagine, accidental email leaks are a significant source of data breaches and security incidents and are more common than you might think.  

The fact that they are largely a result of human oversight (rather than malintent) emphasizes the need for improved practices.  

If an email is sent to the wrong person or the right recipient receives the wrong attachment, it can create equally significant consequences. 

Education, improved data handling practices, and email security technologies are essential to mitigate this kind of disaster.  

Why do email leaks happen? 

As mentioned above, human error is mostly to blame for email leaks.  

It can involve sending emails to the wrong recipient or attaching the wrong document or file to an email.  

Another culprit is weak security practices, like using recycled passwords that can be easily guessed or breached.  

Misconfiguring software settings or cloud storage can lead to unintended data exposure as well. A lack of proper encryption for sensitive data transmitted via email is a giant misstep. 

Then there are social engineering attacks, which are more nefarious in nature. Phishing emails trick employees into revealing login credentials or downloading malware.  

Social engineering attacks are used to manipulate people into divulging confidential information.  

Let’s not forget inadequate security policies and employee training.  

These attacks are getting more and more sophisticated. 

Lack of clear guidelines and best practices for handling sensitive information via email can lead to unfortunate outcomes.  

Insufficient training for employees on how to identify and prevent accidental data leaks doesn’t help the matter either. 

This can all lead to the unintentional exposure of sensitive information. Addressing the root causes is crucial for preventing these data leaks altogether. 

What notable leaks have made headlines in recent years? 

Headline-making breaches are every company’s worst nightmare. A few notable breaches in recent years include the following examples. 

  1. Yahoo suffered three significant data breaches between 2013 and 2016 that affected around three billion user accounts. The leaked data included names, email addresses, phone numbers, encrypted security questions and answers, dates of birth, and hashed passwords. 
  1. The Trump White House accidentally emailed “talking points” to Democrats in 2017, exposing sensitive internal communications. This incident has been described as an example of an accidental email leak due to human error. While it did not expose PII or risk an organization’s livelihood, it certainly didn’t help the political climate at the time. 
  1. Serco and Sonos experienced incidents where they accidentally exposed customer email addresses in 2020 and 2021. These are strong examples of organizations suffering the consequences of accidental email leaks. 

 These incidents highlight how email leaks can have significant consequences for individuals and organizations alike.  

And sadly, these types of email leaks have become increasingly common, with no end in sight. 

What are the consequences of an accidental email leak? 

The critical consequences of an accidental email leak include: 

Damage to an organization’s reputation and client relationships 

  • Accidental email leaks can lead to a loss of client trust as clients become wary of the organization’s ability to handle sensitive data securely. 
  • Leaks can result in reputational damage and negative media coverage for the organization. 

Legal and regulatory issues 

  • Accidental email leaks may violate data privacy laws and lead to fines or worse for the organization in question. 
  • In some cases, the individual responsible for the leak may face legal action or even termination of employment. Yes, even if it was purely accidental. 

Financial costs 

  • Dealing with the aftermath of an accidental leak, such as notifying affected parties and implementing remediation measures, can be highly costly to the organization. 
  • There may also be indirect financial impacts, such as lost business opportunities due to damaged client relationships. 

Potential exposure of sensitive information 

  • Accidental leaks can lead to the unintended exposure of confidential business plans, strategic information, personal data, or other sensitive data. 

Decreased employee trust and morale 

  • Individuals responsible for accidental leaks may face disciplinary action, including formal warnings or termination, which can undermine employee trust and morale. 

How can email leaks be prevented? 

 To prevent sensitive data from leaking in the event of an email leak, you should consider implementing the following measures: 

Educate employees on data security practices 

Conduct regular security awareness training. Educate employees on identifying and handling sensitive data, recognizing phishing attempts, and following proper email protocols.  

Integrate a data loss prevention checklist 

Harnessing scattered data and transforming it into streamlined processes can be a daunting task for any IT administrator overseeing data security within their organization. Leveraging a data loss prevention checklist will enable the team to remain abreast of encryption measures to safeguard sensitive data and ensure compliance, stay ahead of potential security risks, and gain insights into data flows beyond the traditional network perimeter.

Enforce strong email security policies 

Establish clear policies on email usage, such as prohibiting the transmission of sensitive data via email if not absolutely necessary, using secure email gateways, and enabling email encryption for confidential communications. 

Classify and identify sensitive data 

Identify and classify all sensitive data within your organization, such as customer information, financial records, and intellectual property. This will help to prioritize protection measures. 

Restrict access to sensitive data 

Leverage access control and extend privileges only to those who need access to sensitive data for their job function. 

Enable multi-factor authentication  

Require MFA for all email accounts as an extra layer of security (beyond strong passwords). 

Only use a secure email solution 

Implement a secure email solution that provides end-to-end encryption, data leak prevention, and other security features to protect sensitive information in transit. 

Regularly back up data 

Maintain regular backups of sensitive data in a secure location, ensuring you can recover from a data leak or breach more quickly. 

What are the six key steps an organization can take to survive an email leak? 

If your organization is involved in a breach, it is survivable but it’s important to act quickly and follow these steps. 

Contain the breach immediately 

  • Stop the unauthorized access or sharing of leaked emails. 
  • Recover any records that have been exposed. 
  • Shut down the source of the leak if possible. 

Assess the scope and impact of the leak 

  • Determine what information was exposed and to whom. 
  • Evaluate the potential risks and harm to the organization and affected individuals. 
  • Get to the bottom of it with a deep dive into how the leak may have occurred.  

Notify affected parties 

  • Inform individuals whose personal information was exposed, as required by regulations. 
  • Consult with law enforcement if the breach involves criminal activity. 
  • Be transparent with clients and the public about the incident. 

Implement a comprehensive prevention plan 

  • Review and update policies, procedures, and employee training to address vulnerabilities. 
  • Conduct audits to ensure the prevention plan is implemented correctly. 
  • Consider changes to service providers or partners involved in the breach. 
  • Leverage a tool like WinZip® Enterprise to streamline data management, and ensure sensitive information is protected. Download the comprehensive data loss prevention checklist to see if your organization’s security protocol is up to snuff. 

Leverage email security technologies 

  • Use features like delayed send, recipient confirmation, and attachment scanning to prevent future accidental leaks. 
  • Implement document security controls to protect sensitive information. 
  • Automatically encrypt, compress, and secure attachments and emails using a solution like WinZip® Courier. 

Raise employee security awareness 

  • Educate staff on email security best practices and how to identify potential threats. 
  • Consider simulated phishing tests to assess and improve employee vigilance. 

By taking these proactive and responsive measures, organizations can mitigate the damage from an accidental email leak. This can better position organizations to survive the incident.  

The key is a comprehensive approach addressing both technical and human factors. 

Knowing what to avoid is half the battle 

Guarding against accidental email leaks is a battle, but winning is possible. Leveraging a tool like WinZip® is an excellent first step.  

It takes the guesswork out of everything from integrated email security features to secure backup options and password protection functionality. 

Because there is no foreseeable end to email leaks, they pose serious risks to organizations, and they are not a facet of security that should ever be ignored.  

The spike and sophistication of cyber threats coupled with growing regulatory and legal pressures is a tricky combination to stay ahead of.  

The stakes are higher than ever for organizations today.  

Still, your organization can certainly put its best foot forward by adopting technical controls and security features, strengthening policies, and employing training and awareness. 

By proactively addressing both the technical and human elements, organizations can tamp down the growing threat of email leaks in the years to come.  

However, email leaks will likely remain a persistent challenge that requires constant vigilance and adaptation.  

Ready to take the first step toward stronger data security? Try WinZip today!  

Access our newest webinar: Sending & Sharing Files Securely!

WinZip Blog

Welcome to the future of secure file sharing! In our new Sending & Sharing Files Securely webinar presented by Howard Eldon Poston, we explore the potential pitfalls of cloud storage and delve into the innovative solutions WinZip® Enterprise offers to enhance the security of file sharing.  

This blog post will cover everything mentioned in the webinar, including detailed information on WinZip Courier and SafeShare — two cutting-edge products designed to revolutionize storing, sending, and sharing data securely in the cloud. 

Ready to see what WinZip Enterprise can do for you? Try it now. 

Understanding common cloud security risks 

While the cloud provides a scalable and user-friendly method for file storage and sharing, our webinar points out that it comes with its own set of challenges. These risks include: 

Public access 

Public access vulnerabilities in the cloud pose a significant risk to the security of sensitive information stored online. While the ideal practice is maintaining strict access controls, a common pitfall arises with link-based file sharing on platforms like Google Drive.  

Rather than specifying authorized individuals, users often opt for the convenience of sharing files with anyone possessing the link. This practice, however, comes at a cost.  

Unfortunately, cybercriminals can then leverage tools designed to scour the internet for publicly accessible cloud-based file links to gain unauthorized access. 

This type of breach underscores the critical importance of diligently specifying recipients rather than relying on the ease of link-based sharing to prevent unauthorized access. 

Security misconfigurations 

A significant concern within cloud environments revolves around the potential for security misconfigurations. One of the key advantages of cloud platforms is their rapid and user-friendly setup, akin to creating an email account with a webmail provider.  

While this ease of use allows users to establish cloud accounts and transfer sensitive company data swiftly, it does not guarantee secure configurations. Like the risks associated with link-based sharing, cloud environments can be inadvertently set to public access, exposing them to potential vulnerabilities. 

Eternal files 

The threat of eternal or forgotten files is another notable security risk associated with cloud storage. The allure of cheap and scalable file storage in the cloud, often accompanied by ample free storage space, diminishes the incentive for vigilant storage management. 

Users benefiting from generous storage quotas may neglect to review and delete unnecessary files. This may lead to the potential abandonment of data in the cloud.  

In addition, utilizing link-based file sharing further exacerbates this risk, as files shared via links may be unintentionally forgotten. 

There is also the danger that unauthorized individuals could access these neglected files in the future. Even though cloud-based backups serve as a valuable defense against threats like ransomware, forgetting their existence might result in inadequate protection.  

As such, the eternal files in the cloud highlight the importance of maintaining awareness and actively managing stored data to mitigate the risk of unauthorized access and potential security breaches. 

Regulatory compliance  

The challenges of regulatory compliance add another layer of concern to cloud security. Regardless of their jurisdiction or industry, organizations are bound by various regulations and standards that dictate how their IT infrastructure should be managed.  

While cloud platforms offer utility, enforcing and demonstrating compliance becomes more complex.  

The intricate nature of maintaining, demonstrating, and monitoring compliance in the cloud introduces the risk of oversight, making it imperative for organizations to navigate these complexities to uphold security and regulatory standards for their cloud-based files. 

The solution to cloud vulnerabilities: WinZip Courier and SafeShare 

Security is paramount in cloud-based file sharing. For that reason, our webinar offers two robust solutions to address these concerns: 

WinZip Courier 

WinZip Courier, a secure email-based file-sharing tool, boasts data compression, encryption, and integrated cloud-based file storage features. It is widely known for its secure email-based file-sharing capabilities.  

In addition, it leverages advanced data compression and integrates encryption features, offering 128-bit and 256-bit AES options. The tool seamlessly supports cloud-based file storage, ensuring controlled access to shared files. 
 

Tune into the webinar for a step-by-step demonstration of configuring and using WinZip Courier within popular email platforms like Gmail! 

WinZip SafeShare 

WinZip SafeShare is another tool designed for even more secure cloud-based file sharing.  

With features mirroring WinZip Courier, SafeShare extends support for multiple cloud environments and password-based encryption. Courier also enhances email programs like Gmail, making secure file sharing a seamless part of your workflow.  

The webinar showcases a quick video illustrating how easy and fast it is to use WinZip SafeShare, emphasizing encryption and self-destruct capabilities. 

Whether you’re sharing files internally or externally with partners and vendors, WinZip emerges as a key player in maintaining control, ensuring compliance, and enhancing the overall security of your cloud-based file-sharing endeavors. 

Benefits of WinZip for secure file sharing 

There are several concrete ways in which WinZip can help your organization share files securely. The webinar lists these three exciting benefits:  

Password-based encryption 

WinZip’s robust password-based encryption is a key asset for secure file sharing, pivotal in effective access management, and aligning seamlessly with regulatory compliance.  

By simplifying the user experience, WinZip facilitates strict access controls, ensuring that only authorized individuals with the correct password can decrypt and access files. This provides a tangible means to demonstrate regulatory compliance and acts as a gatekeeper, safeguarding sensitive data. 

Furthermore, WinZip’s password-based encryption introduces an additional layer of security through out-of-band authentication.  

When files are shared via email, the inherent risks of compromised accounts or phishing attacks are addressed by requiring authentication through a separate mechanism, such as a text message.  

Dual-layered protection significantly mitigates the potential threats associated with compromised accounts and phishing attacks, reinforcing organizations’ defenses against cyber threats. 

Self destructing files 

A standout feature on WinZip’s cloud-based platform, Zip Share, is the ability to self-destruct files—an invaluable asset for maintaining control and addressing specific security threats. 

As we’ve discussed, one of the inherent risks in cloud storage is the potential for files to be forgotten. With the convenience and low cost associated with cloud storage, there’s often no immediate incentive to delete files unless space constraints or additional costs come into play. The result is files that could be configured insecurely and left exposed. 

Moreover, compliance with data destruction regulations becomes imperative in various legal frameworks. Zip Share addresses this challenge by allowing users to set files to self-destruct upon creation.  

For instance, if a file is intended for sharing and has no relevance beyond a specified time frame, users can configure it to delete automatically after a designated period, eliminating manual intervention. 

This self-destruct feature ensures compliance with data destruction regulations and provides a proactive approach to file security. By setting expiration dates for files, users can be confident that sensitive data is being appropriately managed and that there’s no risk of files lingering indefinitely.  

A seamless user experience 

WinZip prioritizes user simplicity as a key advantage to secure file sharing. Recognizing the human tendency to opt for the path of least resistance, WinZip focuses on making secure actions as effortless as possible.  

For instance, when sharing files via email or cloud-based platforms, the platform understands that users are likelier to choose the convenient option of link-based sharing rather than individually specifying each recipient. This inherent understanding of user behavior ensures that secure file-sharing practices align with user preferences. 

In addition, encryption, a fundamental aspect of file security, is seamlessly integrated into WinZip’s user experience. By presenting encryption options in a user-friendly manner, WinZip reduces friction and eliminates barriers to implementing security best practices.  

By prioritizing user ease and minimizing complexity in adopting security measures, WinZip encourages and ensures that users are more likely to implement security best practices. The commitment to a seamless user experience contributes to enhanced security, simplified regulatory compliance, and a more user-friendly approach to secure file sharing. 

Try WinZip Courier and SafeShare today 

WinZip is a comprehensive solution to many security risks and challenges that cloud-based file sharing poses. By integrating cutting-edge encryption, self-destruct features, and user-friendly interfaces, WinZip aims to simplify secure file sharing for organizations of all sizes.  

As we navigate the cloud, WinZip emerges as a beacon of security, providing a seamless and secure experience for sending and sharing files. Try WinZip today to elevate your organization’s file-sharing security and compliance! 

Listen to our new Sending & Sharing Files Securely webinar online for free here!  

Discover the new WinZip: enhanced data security and efficiency 

WinZip Blog

A recent WinZip® survey revealed that 41% of industry professionals responsible for data security at their organizations reported a security breach in the past twelve months.  

To help organizations overcome the clear challenges and threats posed in today’s ever-evolving data security landscape, we’re thrilled to announce the latest version of WinZip, designed to bolster data protection, and offer an array of exciting new features.   

Whether you work from home or in an office, WinZip is here to redefine your productivity. With a deeply engrained commitment to security, WinZip provides the tools and features to work efficiently while always staying protected. 

Our newest version is packed with new features that streamline and improve the process of sharing, compressing, and encrypting files.  

Some of the exciting new and enhanced features include: 

  • Integrated email protection 
  • File scanning for threats 
  • A modern home screen 
  • Ability to submit ideas and questions in the app  
  • In-app support 
  • Enhanced secure backup 
  • Enhanced SafeShare 
  • In-app user surveys 
  • PDF Express enhancements 

Read on to discover more!

Integrated email protection 

WinZip Enterprise users can now integrate WinZip Courier with Microsoft Office more easily, Outlook, and other webmail services. Moreover, you can find all the essential information about WinZip Courier right on your home screen.  
 

WinZip Courier

This integration gives WinZip Enterprise users direct access to WinZip Courier’s robust features, allowing you to easily encrypt emails and attachments for extra security and smooth communication. 

File scanning for threats 

With the latest version of WinZip, you can now easily scan both encrypted and unencrypted zip files before ever opening them.  

WinZip scan for threats


Leveraging the user’s existing virus scanner, this new smart feature protects your devices from harmful threats like malware and ransomware, ensuring your data remains safe. This way, you know you’re opening files without any viruses, improving your digital security and overall experience.  
 

Modern home screen  

The newly refreshed home screen offers customers a versatile platform that goes beyond compression functions. It lets you stay updated on the latest product news and developments, such as exciting apps, the Ideas Portal, and a tour of the self-serve knowledge base.  

Modern home screen - WinZip

Submit your ideas and suggestions in-app  

WinZip values your input and has now made it easier for you to share your ideas and suggestions. You can now submit your thoughts directly in the app or online and even vote on other people’s ideas.  

Ideas portal in WinZip

From there, our team carefully reviews these submissions, which will help shape the future of WinZip’s development roadmap. This helps us better understand your needs and challenges over time, guiding us to make choices that result in more features you’ll love. 

In-app support  

In-app support is now available. This feature provides a list of frequently asked questions (FAQs) within the app and easy links to our online support page and knowledge base.  

WinZip in-app support


Our new in-app support feature is designed to help customers find answers to common queries independently, reducing the need to wait for a support response. Moreover, it’s a more efficient way to get help and empowers users to resolve issues independently. 

Enhanced secure backup  

We’ve improved our secure backup feature. WinZip now enables you to back up and recover your data safely, safeguarding against hardware issues, software glitches, mistakes, and unforeseen disasters.  

Enhanced secure backup

This ensures that your files remain accessible even during emergencies. Additionally, customers can now effortlessly back up folders by simply right-clicking on them. 

Enhanced SafeShare  

Our enhanced WinZip SafeShare feature makes sharing files through email even simpler. This lets you effortlessly attach or link your files while adding an extra layer of security.  

WinZip SafeShare

You can encrypt files with a password and set an expiration date to ensure only the right people access them. Plus, you can remove personal data, add watermarks, and combine PDF files as needed.  

Additionally, emails are presented in an even more user-friendly format, providing recipients with more relevant information. 

In-app user surveys  

Your feedback helps us understand your needs, improve our products, and build stronger connections. We truly value your input, as it’s invaluable in shaping our future developments. 

With our new update, we’ve introduced a simple way for you to share your thoughts with us through in-app ratings and surveys.  

PDF Express enhancements  

WinZip PDF Express is a convenient tool for managing PDFs efficiently. It helps you easily convert, merge, edit, secure, and share PDFs.

WinZIp PDF Express

Some new features include: 

  • Commenting: users can add comments to new or existing PDFs. 
  • Annotations: easily annotate new or existing PDFs. 
  • Forms: updates to forms ensure filling out interactive and non-interactive forms and adding your signature is now simpler than ever.  
     

Pricing and availability 

We’re excited to announce that this Windows update (and the overall WinZip product line) is available in nine languages — English, Dutch, French, German, Italian, Japanese, Spanish, Portuguese, and Simplified Chinese.  

For information about WinZip Enterprise licensing options, check out our website. 

Are you prepared to elevate your data protection experience with the latest update? Contact your assigned account manager or preferred software reseller to get started with the latest version of WinZip and embrace the future of secure data management! 

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